What to do at the end of a copier lease

Curious about returning your copier at the end of the lease?

Having a business is tough. There are payroll concerns, customer relations, tax filing, operations, employee morale, IT system setup, and a myriad of other concerns. One item that can slip through the cracks with all of your other tasks is the steps necessary to return a copier at the end of your copier lease.

We have been leasing copiers in the Tri-state area for over 25 years, and we understand many clients expect us to help them at the end of their lease do what is needed to get the copier leasing company (bank) settled. Unfortunately, we do not work with every company in the Tri-state area, so there are companies who do not get the benefit of working with Hunter Business Systems.

If you are looking to return a copier at the end of your lease here are a few items to keep in mind.

Know when your lease ends

The first step to having a successful end-of-lease experience is to know when your copier lease ends. If it ends in 3 years, there is nothing to really do or think about today, other than putting a reminder in the correct calendars for when it does need to be looked at.

Know who is responsible

When the lease is ending who is responsible to get it back to the leasing company? In your contract you will see who shoulders this burden. It is normally the person leasing the copier because the lease comes from a bank and the bank wants the transaction to work for them no matter what. Since their deal is to finance the copier, they place the responsibility of getting back the copier to the person getting the benefit of using the copier.

In rarer cases where the copier company does self financing, they may take on this burden as they want to get their equipment back in good condition, so they may even require they do the packaging up the copier at the end of the lease term. Check your documentation to be sure.

How am I supposed to transport a copier across the country?

Sometimes the copier will be returned locally, and other times it can be required to get the copier to a warehouse many states away. If you are required to return the copier cross country, we have trucking company relationships where this can be done at a reasonable price and maximum convenience. We find one mistake many people make is they won’t look to switch copier leasing providers because they are so nervous about how are they going to get the copier back to the warehouse and their current provider is telling them they can handle that. Any company who is going to help you get a new copier lease can help return the old copier to where it needs to go safely.

Contact Hunter Business Systems

Our team is here and ready to help clients in the Tri-state area with all your copier and wide format printing needs. If you have any questions about leasing a copier in NYC, New Jersey or Philadelphia area, please give us a call today!

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